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Only you know the best voice and messaging to share with your employees, but this email template can act as a starting point. You should also take into account and edit this based on organizational best practices related to data transfers, privileged access, role of the employees, and company policies.  Dear [Employee Name], We would like to remind our employees about the importance of proper data handling and internal sharing practices to maintain a high level of security within our organization.  Our security resources indicate you have downloaded or moved potentially sensitive data internally, and we want to take this opportunity to remind you of best practices for secure data handling. Why is proper data handling important?
  1. Protecting our organization: Safeguarding our data from unauthorized access or misuse is essential. By following best practices, we can mitigate the risk of data breaches and protect our organization and clients.
  2. Preserving confidentiality: Proper data handling maintains the confidentiality of sensitive information and preventing unauthorized disclosure that can harm individuals, our reputation, or business relationships.
  3. Ensuring data integrity: Accurate and reliable data is crucial for informed decision-making. Following best practices preserves data integrity and avoids costly errors or misinformation.
You can access comprehensive guidelines on secure data handling on our intranet [URL]. Take the time to review these practices to handle data responsibly and securely. We also offer regular cybersecurity awareness training sessions and resources to enhance your understanding of cybersecurity and strengthen vigilant behaviors. Remember, cybersecurity is a shared responsibility. Adhering to best practices and adopting a proactive mindset create a safer digital environment for us all. If you have questions or concerns, please reach out to [email address]; we’re happy to help. Thank you for your commitment to being our first line of defense.